Office Furniture, Uncategorized

Common Conference Room Design Mistakes

conference room

If your conference room is in need of an update, be sure to avoid these common mistakes while planning.

Chances are, the conference room is one of the most important places in your office. Conference rooms are the hub of meetings and can be the places where some of your greatest ideas are developed into a fantastic final product. When meeting rooms aren’t properly designed, employees will be twiddling their pencils and playing with their phones instead of sharing their brilliant ideas with you. How do you make a conference room that makes a huge productivity impact on your employees and your business? Here are some mistakes to avoid during your design process.

Shift Your Screen

Conference rooms are now places not only for meetings with people in the room, but also places for meetings with employees in satellite locations and other professionals only accessible via the Internet. The video screen is now a crucial part of meeting rooms and it needs to properly fit the space it is in. When choosing a size and location for your screen, consider where everyone is sitting in the room and make sure nobody is blocked or will have to get a neck cramp in order to see what is going on. Optimal screen size will allow the image to the big enough that those furthest away can read the text, but not so large that people in the front are bombarded with text. The screen height should be 3-6 times the distance between the furthest seat and the screen.

Unfamiliar Upgrades

While your technology staff is knowledgeable about the latest trends and technologies available for your office, installing technology that nobody else knows how to use is a waste of your conference room space. If trained employees aren’t available to turn on the equipment or train the rest of your staff in using them, it will surely cause a headache when you have a Skype meeting with an important client and you cannot figure out how to log in to the tablet that controls the LCD projector! Make sure that technology incorporated into your meeting room is intuitive and easy to use and that everyone using the technology can be trained in how to use it.

Count Heads

While planning for your new conference room design, make sure that you are keeping a head count at all of the meetings in your existing conference room(s). In order to properly design for the space, you need to make sure you have an approximate number of employees that the space should accommodate. If there is not enough space, employees will be bumping elbows, standing around the table and creating an awkward environment, and maybe even skipping meetings.  If there is too much space, employees feel intimidated and shy in a room full of empty furniture.

Let Mark Downs Upgrade Your Conference Room Design

Mark Downs is happy to help you get the most productive, creative, and positive conference room and work environment possible through our office furniture and design expertise. We have the expertise and equipment to ensure your conference room is attractive, productive, and a wonderful hub of activity in your office. Stop by our Cockeysville showroom to see what we can offer or give us a call at 410-771-6800. To see examples of our work and what we are up to, follow us on Facebook, Twitter, LinkedIn, and Pinterest.